Watch the video training and learn 7 ways to maximize your calendar, get organized, save time, and be more productive. (And you may notice my kitten Louie making an appearance on the audio portion towards the end. Gotta love kittens!)
Here’s what you’ll learn:
Why your calendar should be automatically loaded every time you start your computer or internet browser
How you can use Zoom and Calendly with your Calendar to save time
How to add recurring events and my tip for adding birthdays
The power of blocking off time for tasks
How it’s all in the DETAILS on your calendar
How to use your calendar to help you accomplish your goals
Don’t forget to block out time with YOURSELF on your calendar. That’s when the magic happens.
We’re all different and there’s no one goal-setting strategy that is perfect for everyone—but there are many goal-setting strategies that are perfect for just one person.
Here are twenty-one tried-and-true strategies: I challenge you to try each one at least once, to see which work best for you.
1. Brainstorm with Sticky Notes
The beauty of using sticky notes as a business planning aid is two-fold: You can create your own memory aid or category using different colors… and you can mix-and-match them. (Example: Moving them around a bulletin board as you brainstorm various approaches.)
Sticky notes are also less intimidating to many people, compared to writing things down in one static place. In fact, if you’re a perfectionist—the sort who has to completely print out a new Calendar page and redo it if you mess up one slot—it’s virtually guaranteed you’ll find sticky notes less intimidating for you.
And you can buy them very inexpensively at any local dollar store.
2. Create Your Elevator Goal
Almost everyone knows the famous “elevator speech” exercise, where you try to summarize your business in one sentence after being asked, “what do you do for a living” by someone you meet on an elevator.
Try doing this when brainstorming your big goal for the month or year: Imagine you’re standing on an elevator, and either (a) someone you admire or (b) someone you hope will become a client or customer asks: “What’s your main business goal for this year, and how will you reach it?”
Here’s a prompt, in case you are having trouble getting started: “I’m going to ____________________ by __________________ [date].
Repeat if often many times each day. Consider putting it on a big piece of paper or poster board in your workspace to view it often.
3. Use Affirmations to Reinforce Your Goal
How often has your goal disappeared from your mind while you grapple with the realities of daily life?
Keep your goal in your focus by using affirmations to cue and remind yourself daily. Here’s how:
• Set an ambitious goal for the month—one that is slightly out of your comfort zone
• Choose an affirmation that relates to that activity
• Print it out in large letters and use pictures or graphics if you like
• Pin it where it is right in your range of vision when you sit down at your desk
• Say it out loud to yourself, with conviction, every time your eye falls on it
• Mentally visualize achieving your goal while you do this
4. Fantasize Successes
This one’s easy and fun. If you repeatedly visualize achieving a goal in complete detail, your muscles and neural pathways will develop as if you were actually performing those actions.
For example, the tennis player who visualizes performing a perfect serve over and over again; or the figure skater who visualizes her gold-medal Olympic performance, night after night, months before the Olympic games.
Do it by visualizing in absolute detail what it will feel like when you achieve a major goal you are working towards, for your business.
For example, if you plan to create a successful webinar summit with eight guests, visualize what you will wear that day; what your guests are wearing; which questions people are going to ask; what you are going to answer; how you will introduce each guest.
Do this before bed or during a meditative break time every day.
5. Brainstorm with Friends
Try brainstorming methods of achieving goals with friends, fellow team members or peers.
Brainstorming is not planning: It’s just getting your creativity heated up—especially when it comes to taking things past the obvious ways.
Try setting a time limit and use a timer. Then challenge each other to come up with as many different ways to achieve your goal as possible within that time frame.
(And do record your brainstorming session—or keep notes!)
I do this weekly with my accountability partner and have had some fantastic insights and success.
6. Find the Right Accountability Partner
Sometimes it’s hard to keep our eyes on the prize when we’re rushing around reacting to everyday life and all its challenges. Setting up a goal with an accountability partner is a technique that works well for many people who otherwise would let things “slide”.
Just be sure to find the right partner! It should be someone who at least has a basic understanding of business and who is dedicated to helping you succeed. (Better yet: Find someone who has an emotional or financial stake in your success—such as a coach eager to boost her own reputation by talking of your success.)
7. Set Goals that Make You Happy
That’s the positive way of putting it, which everyone agrees is better. But if you really want to put the statement, above, into perspective, do look at the reverse side of this coin: Don’t set goals that make you miserable.
And if a goal that’s not fun is necessary, look for ways to make it more fun: Doing it with someone you like; rewarding yourself with something really special; trying a different resource or app; and so forth.
Be creative! Goals that make you happy are goals that make you want to get out of bed!
8. Keep a Goal Diary
If you’re working towards a big or complex goal that necessitates multiple steps or facets, keep a goal diary. Record your progress every day. Make notes. Jot down ideas—and at least once a week, review your progress. (This will either prod or inspire you to take further action.)
If you’re a visual learner, choose a distinctive journal. This is for your personal use, so choose one in your favorite color—one that feels active and optimistic, such as magenta, orange or yellow. Include photographs and magazine clippings, if that inspires you.
Once you decide on a goal, you have to take steps (actions) to ensure that you reach it. Lay these out on paper (virtually or physically) within a schedule or calendar.
Include each step: Both its start date and the date you estimate you should complete it. This way, your goals become measurable: That is, you can chart your progress and accurately answer questions like “what do I need to do next?” and “how many more steps do I still have to take?”
10. Ask for Feedback
Feedback, when properly given, acts as a reality check. We sometimes become blinded by our own fixed notions. Feedback can alert you to hidden pitfalls you’re not seeing, give you clues on where to concentrate more energy and attention and open your eyes to new ideas and methods.
When you set a goal, ask for feedback from those concerned: Those who you are creating a product for; your peers; and members of your team.
Be selective—but keep your ears open and your eyes wide to new opportunities.
11. Break it Down
If any step along the way to a goal overwhelms you, break it down into smaller steps. Then focus on tackling one at a time.
12. Be SMART
Use the SMART model of goal-setting so popular with entrepreneurs and large organizations alike.
SMART is an acronym, standing for:
Note that you can apply your own, more relevant meanings to this mnemonic acronym, to better suit your mission and your goal.
(For example, you could substitute “assignable” for achievable, if you are planning to achieve a specific large goal by a certain date through outsourcing.)
Acronyms can be handy tools—particularly applied to systems. See what memorable acronyms you can come up with to aid in keeping your top goals in mind.
13. Don’t be Passive
Be someone who “makes it happen”.
If you need help, ask for it or find a solution.
Take responsibility for achieving your goals. Don’t allow yourself to blame others, circumstances, losses, curveballs or any other external force. Remember the old saying: “If it’s to be, it’s up to me.”
14. Use Worksheets and other Paper Aids
Once you have identified your goal and broke it down into steps or mini-goals, create or download appropriate worksheets to help ensure you:
• Don’t miss any steps
• Stick to your schedule
• Know what to do at every stage
Refine your worksheet master, if you plan to repeat a similar project in the future, adjusting it so that it becomes a reliable blueprint for future, similar goals. (You can do this digitally too.)
15. Keep Your Focus Positive
Be careful to speak about your goals only in affirmative, positive language. The words we use directly affect not only our own energy and confidence but that of team members and clients too.
For example, instead of saying “I am terrified about money”, try saying “I am focusing on creating a steady flow of income”.
Not only will you not drag accountability partners down, but you’ll also feel better and less helpless at your own positive self-talk.
16. Create a Theme for Your Goal
Try to get beyond what your goal will allow you to accomplish by looking at the core values it embodies, and what its theme is.
Turn the essence of that theme into an affirmation, tagline or slogan you adopt. Do your best to live that theme until your goal is accomplished.
17. Use a Cloud-Based Goal Program
Use an electronic task management program like Trello or Evernote to keep track of your goals. Be sure and download to your phone and tablet too so you always have your goals with you.
18. Create a Vision Board on Pinterest
Create a private board on Pinterest with all your goals posted visually with images. Then save that board to your internet browser preferences so it opens every time you launch your internet browser. Take a break throughout the day and view it and feel the excitement of reaching your goals. (Check out my video on how to create your Vision Board here.)
19. Create Fun Goals that Connect
Don’t lose sight of the people you want to please. Even if your mind is all business, be sure to add other goals that will help you focus on others and stay connected with your community.
For example, one goal could be: “Remember birthdays!” Sure, Facebook does this for you… but see if you can take it one step further for your clients, team members or contractors: Take out a subscription to a quality virtual birthday card site and mark birthdays on your calendar (along with your other goals).
Make sure you enjoy picking out cards personally. (And yes. You can still save time by pre-scheduling a month’s batch at a time.)
20. Don’t Give Up!
Want to know the difference between those who achieve their goals and those who habitually don’t?
It’s this simple: The entrepreneurs who achieve spectacular goals don’t give up. It’s not even an option for them.
If something blocks the road, they instinctively look for ways around it. If one door closes, they find another (or climb through the window).
Successful entrepreneurs know that setbacks, including self-doubt, burnout and other internal and external obstacles are all part of the process. So do your best to enjoy the process—enjoy the adventure—and don’t give up.
21. Give Up!
Now that I’ve said “Don’t Give Up” there’s a flip side: Know when to give up. Sometimes a goal no longer fits what you want in your life. Review it, make sure the real reason you want to give it up isn’t simply because it’s too hard to attain or you’re scared. Be okay with giving it up.